Entrepreneurship – Page 2 – Brave Publicity Ink!

Organization and a well rested mind is key to achieving success as a virtual worker or coordinator.

Today’s jobs no longer entail just physical coordination, but also a handful of virtual responsibilities, since a lot of job roles are beginning to get more automated and entail a lot of digital tools and applications for successful operations.

For a person whose sole work entails virtual coordination or for a person who has a mix of both virtually responsibilities and physical responsibilities, some ground rules and balance have to be established in order to achieve success.

Here are seven (7) things to consider:

Structure:

Just like a physical workplace, your virtual work place also needs to be well structured to function optimally.

From the devices needed for your execution, to the resources and tools such as the internet, power supply, your work space and furniture, applications and software that are required to get the work done.

The state of all of these determines if you will experience less stress while working. If these are all in good condition, it influences and enhances the mind’s productivity and reduces the number of hitches that may be experienced.

Coordination and Prioritization:

To stay organized virtually implies good organization and coordination.

From proper naming of files to grouping of relate items or files, to effective and clear communication about tasks to your virtual team, to prioritizing on the urgent and important tasks that need to be attended to before others, etc.

When all of these are properly aligned, it enhances greatly the success and speed of execution of tasks that you may have for each day. Creating a “To-Do-List”, scheduling tasks and setting reminders for your activities will certainly help you achieve better coordination and prioritization.

Automation and Activities:

Working virtually can be a very huge task, especially when multiple minute tasks are lined up for execution daily.

Many of these monotonous tasks would be more enjoyable if they were automated.

It is very easy to fall into the trap of thinking these things would take very little of our time, however after a while, it can become tiring, especially with others physical tasks that need our attention come our way. It is also very easy to lose interest in the monotonous ritual and we find that some crucial details in communication may become mixed up often or lost when working virtually.

All of these can be avoided when software, applications or structures that aid automation or reduces the daily stress or responsibilities are used. Some of them include cloud services such as (Google Drive, Dropbox etc.), file sharing applications (WeTransfer, Google Drive), Content automation Services (MailChimp, Hoote Suite, Buffer etc.) and any other applications that enhance your workflow virtually.

Third parties and Team work:

Having a strong and reliable team, that understands the work process, the purpose of a project, the urgency of various task and the cooperation required for execution, is very important.

It also helps greatly if the team members are equipped with the relevant hard skills for execution.

This is very important especially for rainy days, when you need the total support of the team or their assistance in getting some things done on your behalf.

To achieve this will require effective communication, sometimes training and a lot of patience as the team grows. In the long run, time with a steady team helps you understand each member, their strengths and weaknesses.
This eventually leads to the establishment of a workflow that empowers you all to work in sync without too many corrections, back and forth conversations or confusion on how to get things done virtually.

Activity follow-up:

Working virtually can many times entail multiple communication platforms and tasks with a variety of people.

As an enabler or driver of a task, it is important to do a regular follow up regarding diverse responsibilities assigned to the people you work with virtually.

This is because as humans who have other needs that require our attention daily, we sometimes forget virtual conversations that require our input or feedback.

So, it won’t hurt to do a follow up or send a subtle reminder regarding tasks and responsibilities. This way, you would be able to meet the timeline assigned to various projects or responsibilities.

Boundaries and the close of business:

It is easy to fall into the “Superman” and “Wonder Woman” trap.

Meaning, getting caught up totally in work without adequate breaks or short walks instead of long hours sitting and other self-care routines.

Many times, we find ourselves working late into the day or night and this could sometimes be a strategy for urgent projects for short periods, but the long run effect of such a work culture is “Burn-Out” and “Ineffectiveness”.

So it is important to draw the line without guilt and set some boundaries and switch off from the work mode, like you would for a physical work place. Effective virtual work requires that these rules and boundaries be adhered to achieve success.

Some of them could include: having a check-out time from work without taking work home virtually and creating a system that accommodates your lunch breaks and other rest periods as required.

Relaxation and mental health:

Sometimes working virtually or remotely can be hard and lonely, especially when your team is located in a different geographical location or if you work alone as a consultant or an entrepreneur.

This sometimes affects your motivation to keep working effectively and consistently. So a leave from work or a period of long rest is always welcomed after a long sessions of work, because it is really important to get refreshed and get the necessary rest required for the long haul.

This time off virtual work, creates room for you to bond with friends, catch up with colleagues or with other more relaxing and fun activities. This certainly is a good investment for sound health (physically and mentally) and enhances productivity at work.

In conclusion, working virtually at optimal performance can be achieved, but not without the required efforts to ensure your virtual work experience and that of your team becomes enjoyable and effective.

The above highlights are only guides that can enhance this process, however, what counts most, is being able to have clarity of purpose and establish a virtual structure that works for you, one that is sustainable and can be replicated.

Thank you for reading.

Article by Opeolu Adeyemi.
Corporate Communications and Public Relations Consultant
Founder, Brave Publicity Ink!

So, beginning a journey into the “Boss” life isn’t something anyone just plunges into.
There is always a back story to such a decision and it can be one of the most defining stages of a person’s life.
I for one never really thought about starting something from scratch, at least not seriously and at an early stage.

Most folks would rather work for a few years, gain some momentum in the corporate world, form strong alliances, contribute some value to organizations they have an interest in, make some money and save up for resources before starting out on their own.

I could say I have done that, at least partially (maybe way too early before I was even officially a graduate) and continue to do so (save for the part of making and saving some money).

So, what made me take the entrepreneurial plunge?

Well, I think lots of reasons lead to this decision.
Now, there is a world of difference between what I studied as a Bachelor’s degree and what I currently do, but I will say my pro-bono services lead to wanting more growth and understanding to function and serve better.

I like to do excellent work and when one receives an appointment from an Alma Mater you’ve had a good track record with, it is difficult to take such a responsibility for granted.

Now, there is a world of difference between what I studied as a Bachelor’s degree and what I currently do, but I will say my pro-bono services led to wanting more growth and understanding to function and serve better.

I like to do excellent work and when one receives an appointment from an Alma Mater you’ve had a good track record with, you probably won’t take such a responsibility for granted.

So, I began to research and learn more and soon found this field to be quite interesting.
I leveraged on the first flexible year after college to take an online course that helped me better understand my role. It also led to narrowing down my job applications to specific roles.

I learnt much working for a year with two different organizations and was stretched to the limit (maybe not the limit, but stretched thinly).

Mostly because of the kind of ethics and work culture in this part of the world, many organizations tend to take advantage of employees and sometimes back them into corners. Loading up more and more responsibilities beyond their job descriptions, as was the case for me.

I think this is so because the market place has a big pool of people constantly in search of jobs, so employees are often treated badly by companies with a poor mindset, reflected in statements like, “after all, someone out there is looking for this very job you have”.

A bad mindset and thought pattern, I know.
I think many employees have somehow evolved to become insensitive to the needs of the people they bring aboard their organizations.

I honestly don’t think they set out to be this way or desire to run their companies in such a manner, but experiences (especially bad experiences) change people in leadership.

Things can definitely spin out of control in the work place if bosses do not handle some things carefully and intelligently.

I on the other hand persevered for a while, but when the work experience began to affect my health, mental well-being, my earnings and even my pro-bono services (which were beginning to experience a decline in performance), I knew it was time to go.
So, I quit.
After giving a full month’s notice.

There wasn’t much to look forward to anyway, after all, everyone I had met on my first day had either quit or had been fired and every one I was leaving behind was completely new.
Sad, but somehow, I felt more relieved and at peace with my decision.

So, doing nothing for a while got me thinking, especially with no call back on new job applications.
The ones who did call offered much less pay for more work.

I recall praying a lot to God about things as I thought to myself, what can I do with the skills I currently have?
I couldn’t have had lots of early work experiences for nothing, right?
Or a great result and degree for nothing, right?

So, I did a lot of self-examination about my skill sets, my areas of passion, things that made me restless and I even revisited those childhood dreams I had, even those I used to joke about.

With lots of guidance from God, business conferences and a church conference (one I’ll always remember as long as I live).

I was able to create a business plan, looking beyond my immediate circumstance to what could be.

Not that I had all the resources.
As a matter of fact, I think everything seemed to work against what I had envisioned, my only laptop broke down, relationships that were dear to me went south, everything seemed to go so wrong.
You could say, all hell broke loose.

It was especially hard since I was a long distance away from the comfort of home.
I couldn’t even tell my parents, my mum would only worry and I might have been forced into getting a Job I really had no passion for, maybe a steady one though.

However, deep in my heart, I knew I needed to acquire the relevant skills to succeed in the responsibilities I had and going back home was not an option.
I remember feeling very sad and broken. Lost and quite tired often, but I knew I could not give up.
I learnt to take each day at a time, being content with little, but fanning the flames of the dreams in my heart.

I still made job applications, but got nothing, even though my work experience and academic performance in college was quite outstanding.
However, my next job break would come soon from a very kind stranger at a business conference, one I reluctantly attended, as I was running out of financial resources.

So, when I got the job, I thought to myself, I’ll build this dream along side my steady work. Alas, this was not to be!

I soon found myself working long hours every day and weekends (count Sundays), experiencing long salary delays each month, losing sleep, but pouring in more work everyday round the clock, to say the least.
It soon became another terrible experience.

For someone who depended solely on her earnings and was also a long way from home, it was a hard place to be repeatedly.
I enjoyed my work, but knew I couldn’t stay, especially when I saw no prospects of growth and advancement after much efforts and investment made.

After being patient and persevering, I gave a month’s notice that brought with it a whole month’s work of campaigns that would run after I left. A bad deal yes, but for one who is grounded in doing the right thing always, I knew it was the right way to end my time there.
So once again, I walked away.

It took me some weeks to get back to a normal routine and sleep pattern without waking up early in a state of panic about work that needed to be done, as used to be the case.

So, I went back to my drawing board and decided to just focus, learn and set in place the solid structures required for my Consulting Company, Brave Publicity Ink.

Have I arrived? No.
I’m still on my way.
Do I have all the answers yet? No.

My journey is still rolling out in its early stages, but I’m willing to try my very best, put myself out there and grow something that would one day become a legacy.
A brand that would help, inspire, motivate and empower other people.
A brand that would make the world a better place.

Is “The Life of a CEO” a journey for everyone?
I don’t know.

All I know is, life is full of uncertainties and risks.

We’ve all got to make some hard decisions at different points in our lives, taking calculated risks to move forward, especially if you have a deep desire to make a difference and it remains a burning passion in your heart that you can’t shake off.

You can’t afford to sit back and mope around about how difficult things are when life throws you lemons and rocks. You’ve got to push.
Even when you feel like you’re breaking. You won’t.
You’ll be alright, eventually.

I’m a firm believer in God and my relationship with Jesus Christ is what has helped me weather the difficult times in my life and journey so far.

I know God never leaves us to hang dry, if we will choose to walk with Him and do things honestly and with integrity, even in the hard times.
I believe there is always something you have within you or around you that can make a difference, especially if you are thinking of taking the plunge too.

So, this is my journey so far.
I’m taking things one day at a time, one step at a time and celebrating the small wins, even as I get comfortable in these “Boss Shoes”.